Transfer Students

Thinking about transferring to our school? We’re excited you’re considering joining our community! Read about the requirements and conditions and then follow the steps below to begin the transfer process.

Contact us with any questions:

• Director of Enrollment: Mrs. Shannon Withers (815.717.3160)
• Assistant Director of Enrollment: Mr. Noah Senffner (815.717.3288)

Conditions for Transfer Students

Freshmen, Sophomores, and Juniors

• Students must have all credits up to date to meet Providence Catholic High School graduation requirements.
• Students must not have been expelled or asked to leave their previous school.
• A minimum cumulative GPA of 2.0 is required.
• Students will be admitted only at an appropriate transition point during the school year.
• A complete list of transfer requirements can be found in the PCHS Student Handbook.
• All transfer applications are reviewed by the Admissions Committee.
• Transfers are not complete until official transcripts and a letter of good standing have been received, and acceptance is granted by the Admissions Committee.

Seniors

• Senior transfers are accepted only when the family is relocating to the area.
• Students must also meet all conditions listed above.

All Transfer Students

• All transfer students are reviewed at the completion of their first year at Providence Catholic.
• Students must enroll in at least one Theology course each semester while attending Providence Catholic High School.
• All transfer students must maintain a minimum cumulative GPA of 2.0.

Applicants for Mid-Year Freshman, Sophomore, and Junior Classes

• Mail or fax unofficial transcripts directly to the Director of Enrollment, or submit copies of recent report cards.
• Parents or guardians must provide standardized test results, which can be obtained from the student’s current school.
  • Freshmen to Sophomore year: STS, Explore, Terra Nova, or Iowa Basic
  • Sophomore to Junior year: 9th Grade Explore or PLAN
• Parents or guardians must also submit a letter explaining the reasons or circumstances for seeking admission to Providence Catholic.
• Providence Catholic must receive attendance and discipline documentation from the Dean of Students at the student’s current school.

For additional information, please email Mrs. Shannon Withers, Enrollment Director or call (815) 717-3160.

Transfer Student Enrollment Process

1. Contact the Enrollment Office

Start by reaching out to our Enrollment Office at 815.717.3160 to let us know you’re interested in transferring. Our team will guide you through the next steps.

2. Submit Required Documents

The Enrollment Director will provide a list of documents needed for review, which typically includes:

• Transcript and/or Report Cards
• Test scores
• Letter of Good Standing from current school
• Any additional academic records

3. Eligibility Review

Once we receive your documents, school officials will review them. The Enrollment Director will contact you to let you know if your student is eligible to transfer.

4. Create a Blackbaud Parent Account

If eligible, you will create your Blackbaud Parent Account, which is our online parent/student portal.

5. Complete the Application Form

Log in to Blackbaud and complete the Transfer Application Form to continue the enrollment process.

6. Finalize Enrollment

After your application is processed, a personalized checklist will appear in your Blackbaud account. Follow the checklist to complete all remaining steps and finalize your student’s enrollment.

Additional Info You Need

These items will also be part of the checklist (see step 6 above), but you can begin them early.

1. Transportation & Busing Contract Submit as soon as possible if your student will be riding the bus
2. Ordering Textbooks  (You will receive an email from Mrs. Grigoletti with your student’s credentials which you need to order books.)
3. BYOD Program Be sure to read about the minimum specifications for student laptop. (This info is posted on the Blackbaud Resource page, so you will have to login.)
4. Dress Code purchases – Order early!
5. PaySchoolsCentral for Food Service and Spirit Shop purchases. (You will receive a separate email from Mrs. Grigoletti with your student’s info needed to create your parent account.)
6. Calculator Policy